British Cryogenics Council - CONSTITUTION
1. Name : The British Cryogenics Council
2. Objectives :
To be an umbrella organisation for those utilising or working
in the field of Cryogenics. To ensure that there is a forum for
the dissemination of information, opportunities for collaboration
and a vehicle for promoting knowledge and interest in Cryogenics,
within the UK. Further to represent British interests in Cryogenics
at international forums. To this aim the Executive Committee of
the BCC will strive to maintain the following:
- Provide a forum for those working in Cryogenics
including but not limited to Universities, Research Organisations
and Industry by providing:
- A regular newsletter for the Cryogenics community.
- A website, including a bulletin board for exchange of ideas
and discussion.
- Collaborate on and facilitate the publication
of material, which will be educational or otherwise benefit those
involved in Cryogenics.
Arrange meetings and workshops to facilitate networking and the
dissemination of information pertaining to Cryogenics.
- Promote international collaboration
in Cryogenics by maintaining a link with similar bodies in other
countries and by promoting, supporting or organising international
conferences at which issues connected with Cryogenics will be
discussed.
3. Membership :
- The membership of the BCC is primarily
made up of individual or corporate members, working in the area
of Cryogenics. A modest subscription covers the administrative
costs associated with maintaining the objectives of the BCC.
- The membership is generally open to all,
who may benefit professionally from being part of the BCC. However,
the Executive Committee may veto membership from applicants who
are deemed to be joining the BCC for reasons, which are not conducive
to the BCC membership as a whole.
- Collaboration and sponsorship is sought
from learned societies and professional institutions and organisations,
and from industry. This sponsorship will be used to achieve the
objectives of the BCC.
- The Executive Committee is at liberty
to make collaborative arrangements with sponsoring organisations
to the mutual benefit of the BCC and the sponsoring organisation.
4. Executive Committee :
- The management of the BCC shall be vested
in an Executive Committee. It is expected that the members of
the Executive Committee are persons eminent in the field of Cryogenics
with the ability to carry out such duties as required to achieve
the objectives of the BCC.
- The positions on the BCC Executive Committee
are honorary and as such are unpaid, although reasonable expenses
may be reimbursed.
- The members of the Executive Committee
are deemed to be the Trustees of the charity, which is the BCC.
- The Executive Committee should be
made up of no less than 5 members, to cover the Officers’
positions.
- The Officers of the BCC are as a
minimum:
- The Chairperson
- The Secretary
- The Treasurer
- Additional Officers, serving on the
management committee may be
- A Vice-Chairperson
- The immediate past Chairperson.
- Honorary Officers shall be elected at the
Annual General Meeting. The Chairperson shall not hold office
for longer than three years consecutively but after a lapse of
one year shall again be eligible for election.
- Notice of the Annual General Meeting will
be posted on the website not more than 30 days before the meeting
together with an invitation for nominations for Honorary Officers.
Nominations for the various positions must be submitted to the
Honorary Secretary not more than 15 days before the AGM.
- The members of the Executive Committee,
and their affiliations, shall be posted on the web site and announced
in the newsletter.
- At all meetings of the Executive Committee,
all Executive Committee members shall have one vote each and decisions
shall be by simple majority of votes. This except in the event
of an equality of votes, the Chairperson, or Vice-Chairperson
acting in his/her absence, shall have a casting vote.
- The quorum at a meeting of the Executive
Committee shall be one half of those entitled to vote at the meeting,
although not less than 3 persons.
- The Executive Committee shall keep
minutes of their meetings, which shall be adopted at the subsequent
meeting.
5. The Management Committee:
- Where the Executive
Committee exceeds 5 in number, the members of the Executive Committee
may decide to invest certain powers in a Management Committee,
responsible for everyday running of the BCC.
- The Management Committee should normally
be made up from the following officers:
- The Chairperson
- The Vice-Chairperson
- The Secretary
- The Treasurer
- The immediate past Chairperson
- The Management Committee may also have
appointed to it other members of the Executive Committee who provide
a specific benefit to the everyday running of the BCC.
- The Management Committee will normally
have discretion for expenditures up to a certain sum, agreed with
the Executive Committee.
- The Management Committee shall keep
minutes of their meetings and these minutes, which shall be adopted
at the subsequent meeting of the Executive Committee.
6. Task Forces :
- In order to facilitate specific tasks to
meet the objectives of the BCC; Task Forces may be set up, with
identified Chairpersons. The membership of any Task Force shall
consist of those appointed by the Executive Committee, and may
include a lesser number of additional members co-opted by the
appointed Chairperson and members. Members co-opted in this way
to the Task Force(s) are not trustees do not have the right to
vote at the meetings of the Executive Committee, although they
may attend such meetings for the purposes of imparting information.
- Task Forces shall keep minutes of
their meetings and these minutes, normally after adoption, shall
be sent to the Honorary Secretary of the Executive Committee.
7. Meetings :
- The Annual General Meeting of the BCC shall
be held during each calendar year and not more than fifteen (15)
months after the previous Annual General Meeting.
- The Chairperson is tasked with presenting
an annual report of the BCC’s activities, to the annual
general meeting. This report shall also be circulated in the newsletter
and be posted on the website.
- Ordinary Meetings of the Executive Committee
shall be held at such time and place as the Executive Committee
or the Chairperson shall decide.
- Other modern methods of communication,
such as email, may be used to gain consensus on specific issues
from the Executive Committee members.
- Meetings of the Management Committee,
where the need for this has been identified, and the Task Forces
should be held on a regular basis.
8. Meetings :
- The Annual General Meeting of the BCC shall
be held during each calendar year and not more than fifteen (15)
months after the previous Annual General Meeting.
- The Chairperson is tasked with presenting
an annual report of the BCC’s activities, to the annual
general meeting. This report shall also be circulated in the newsletter
and be posted on the website.
- Ordinary Meetings of the Executive Committee
shall be held at such time and place as the Executive Committee
or the Chairperson shall decide.
- Other modern methods of communication,
such as email, may be used to gain consensus on specific issues
from the Executive Committee members.
- Meetings of the Management Committee,
where the need for this has been identified, and the Task Forces
should be held on a regular basis.
9. Finances :
- Income may be generated by the BCC from
its membership and collaborative sponsorship agreements.
- All monies shall be paid into a banking
account; the Executive Committee shall determine signatories for
that banking account. The signatories are normally the Chairperson,
the Vice-Chairperson, the Treasurer and the Secretary. Two signatories
should be required to make payments on behalf of the BCC.
- The Annual accounts of the BCC shall
be examined and approved at the AGM. A return shall be made to
the Charities Commission.
10. Revision of the Constitution :
Any proposed revisions to the constitution must be circulated
to all members of the Executive Committee who shall make their views
known to the Chairperson and the Honorary Secretary within 30 calendar
days.
11. Dissolution :
The Council may at any time be dissolved by a resolution supported
by not less than two thirds of those present at an Annual General
Meeting of the British Cryogenics Council, Any surplus assets remaining
after satisfaction of all debts and liabilities shall be paid or
transferred to such other charitable organisation or organisations
as the Executive Committee sees fit.
Registered Charity Number: 26181
Permanent Address: PO Box 41, Leatherhead, Surrey, KT22 9YY, UK
Website address: www.bcryo.org.uk
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